Employment Verification Letter Sample and Templates

Employment Verification Letter Sample and TemplatesEmployment Verification Letter Sample and TemplatesDo you need to write or request an employment verification letter? Employees may need these letters for landlords or financial institutions if they are trying to rent or purchase a home. Theyre also sometimes necessary for insurance reasons or to confirm that an individual worked at a company during the dates given on a resume or job application. Read below for advice on requesting a letter, writing a letter, a sample employment verification letter, and templates to use to create a letter to provide proof of employment for current and past employees. How to Request an Employment Verification Letter If you are requesting an employment verification letter from a current or former employer, its important to ask for the letter in a professional way. First, check in with yur Human Resources (HR) department. The company may have a policy regarding the release of information, and you ma y need to give permission for your employment historyto be released to a third party. Often, your HR contact will compose the letter for you or provide you with a template to give to your manager. You can also ask your manager or supervisordirectly. Offer a template or sample letter as a guide. Be sure to provide them with all the information they need to write the letter, including who to address the letter to and exactly what details needto be included. What Is Included in an Employment Verification Letter? Do you have to write an employment verification letter for someone? Below are some tips on how to write an employment verification letter, and what to include. Follow business letter format.Useofficial business letter formatwhen writing your letter. Include your contact information at the top, the date, and the recipients contact information (if you have it). Be sure to include a salutation at the beginning and a handwritten signature at the end.Keep it concise.Employment v erification letters should notlage be lengthy. Do not add any information beyond what the employee asks for example, do not provide an evaluation of the employees work.Include all requested information.Most employment verification letters include the persons name, their department in the company (sometimes you need to include their specific job title), and the amount of time they have been employed. Check with your employee if any additional information needs to be shared. For example, some letters include the persons salary, how often they are paid (weekly, bi-weekly, etc.), and how many hours a week they work. However, do not include these extra details unless requested. Provide your contact information. At the end of the letter, offer to answer any additional questions. Provide a form of contact for the recipient, such as your phone number or email.Edit and proofread before you send.This letter is likely very important to your employee or former employee their housing, future e mployment, or insurance may depend on it. Take the time to make this letter as professional as possible. Read through the letter for any errors. How to Use Letter Examples It is a good idea to review letter examples before writing an employment verification letter. Along with helping with your layout, examples can help you see what kind of content you should include in your document (such as dates of employment). You should tailor a letter to fit the particular employee you are writing the letter for, and the information he or she asks you to include. While examples, templates, and guidelines are a great starting point in your letter, you should always be flexible. Employment Verification Letter Example (Text Version) Your NameYour TitleCompany NameAddressCity, State Zip CodeDateContact NameContact TitleCompany NameAddressCity, State Zip CodeDear Mr. Dolan,This letter is to verify that Seneca Williams has been employed at GMC Associates for the past three years in our Accounting Department. She began work on August 1, 20XX.If you require any additional information, please feel free to contact me at 555-111-1212.Sincerely,(Handwritten Signature)Shawna EastonDirector of AccountingGMC Associates ExpandEmployment Verification for Current Employee (Text Version) NameJob TitleCompany NameAddressCity, State Zip CodeDateName of Person Requesting VerificationJob TitleCompany NameAddressCity, State Zip CodeDear Mr./Ms. Last Name,This letter is to verify that(employee name) has beenemployed at (company name) since (start date).If you require any additional information regarding (employee name), please feel free to contact me at(your phone number).Sincerely,(Handwritten Signature)Your Name ExpandEmployment Verification for Past Employee (Text Version) NameJob TitleCompany NameAddressCity, State Zip CodeDateName of Person Requesting VerificationJob TitleCompany NameAddressCity, State Zip CodeDear Mr./Ms. Last Name,This letter is to verify that(employee name) wasemploye d at (company name) from(start dateday/month/year) to (end date day/month/year).If you require any additional information regarding (employee name), please feel free to contact me at(your phone number).Sincerely,(Handwritten Signature)Your Name Expand